Some people will read the summary and only skim the report, so make sure you include all of the relevant information. Follow these guidelines for third-level headings: Make third-levels sentence-style caps init-cap only the first word and any proper nouns. Bibliography The bibliography lists, in alphabetical order, all published resources used in the compilation of your report.
Note: If you need a fourth level of heading, consider using italics instead of bold on the run-in heading format.
For example, use the equivalent of 2 blank lines between previous text and second-levels and the equivalent of 1 blank line between second-levels and the following text. In short documents such as those you write for technical writing classes, use a centered title and then start with second-level headings in the body of the document. Make first-levels centered on the page. Section headings can be a different font from the main text if you prefer.
Appendices This includes information that the experts in the field will read. The easiest way to format a business report is to look around for a template or an example, and then to tweak the framework to fit your needs. If you are writing a brief document, start with second-level headings in the body of the document. Active voice makes the writing move smoothly and easily.
When planning, ask yourself several questions to better understand the goal of the report. In short documents such as those you write for technical writing classes, use a centered title and then start with second-level headings in the body of the document. The title of the report should be introduced as a subject line.
Share this:. The next step is to organize your information and begin putting it together in an outline. Although titles may look like first-level headings in smaller documents, think of them as separate things. Typically, you can find a template, which makes it easy to generate your own report.
Keep this section free of jargon as many people will just read the summary and conclusion. Introduction and terms of reference Describe the details of the brief you were given or any other reason for writing the report. Readers want to be able to look through a report and get to the information they need as quickly as possible.
You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged. Recommendations This is where you discuss any actions that need to be taken. References If you have used any third-party sources while writing your report, make sure to list them in a bibliography. Summary: How to Structure a Business Report If you are writing a business report, aim to structure it as follows: Title Page — Include a clear, informative title, your name and the date. The third-levels use noun phrases. Introduction The first page of the report needs to have an introduction.